Running the On-Charge Process

The function of the On-Charge processing screen is to raise Debtor (Tenant Lease a/c) transactions from on-chargeable Creditor transactions.
Creditor transactions with an On-Charge status of Automatic or Manual will be selected.
As part of the process a trial report can be generated to review what transactions are going to be raised.

Processors

On-Charging

Mandatory Prerequisites

Prior to running the On-Charge Process, refer to the following Topics:

Accounting Periods (flagged as Current and Open for the Division) - Maintaining Accounting Periods

On-Charge Profile - Maintaining On-Charge Profiles

Automatic On-Charge - Adjusting Properties for Automatic On-Charge
Manual On-Charge - Manually On-Charging Creditor Transactions

Screenshot and Field Descriptions

On-Charge (Year / Period): this is the Accounting Period to run the On-Charges process for.

Transaction (Date / Year / Period): this is the Date and Accounting Period values that the transaction will be assigned when raised from the on-charge.

Due Date: select how the Due Date should be calculated for the transactions raised. The options are:

Lease a/c Terms - the date will be calculated based on the Transaction Date and the Terms / Due Date settings on the Tenant Lease a/c.

Due Date 1 - first of two possible due dates that are set up for the Accounting Period.

Due Date 2 - second of two possible due dates that are set up for the Accounting Period.

Override - select to manually enter in a due date.

Division: this is the division to run the On-Charge process for. It will default to the division that the user is logged onto.

On-Charges table: this is populated with the Creditor transactions to be on-charged when the Application tool-bar push button: Select is clicked.

How Do I : Run the On-Charge Process

If an On-Charge report is already held in the system (from a previous run) the Application tool-bar push button: X Report will appear. Click the button to reset the pending report so a new On-Charge process can be run.

At the On-Charge (Year / Period) field enter the Accounting Period to process the On-Charges for.
The Transaction (Date / Year / Period) values will default to the Accounting Period selected in the On-Charge field. Change these values if the transactions need to be created in a different accounting period.
Select from the Due Date drop down list to determine how the due date for the transaction will be calculated.
Change the default value in the Division field if required.
Click the Application tool-bar push button: Select to populate the On-Charges table.
If required, filter the On-Charges table for specific transactions lines to process. Refer to How Do I : Create a Filter on a Grid to see how to do this.
Click the Application tool-bar push button: Trial to generate a Trial report for analysis and review.
Click the Application tool-bar push button: Reports and select On-Charge to open the saved Trial On-Charge report.
If something needs to be changed discard the report by clicking the Application tool-bar push button: X Report, then repeat the Select and Trial stage after the changes have been made.
If nothing needs to be changed, click the Application tool-bar push button: Final to finalise the on-charges and raise the transactions.
Click the Application tool-bar push button: Reports and select On-Charge to open the saved Final On-Charge report.

The On-Charge report is only temporary. It will be overwritten when the next On-Charge process is run.